Job Openings

The below jobs were updated on December 4th, 2019

Please email your resume’s and job applications to:   humanresources@hosparrow.org

Current job openings with Home of the Sparrow

Please click below for Job Application!

Events Coordinator

Open Position:  Events Coordinator

Status:  Full-Time, Non-Exempt

Reports To:  Events & Volunteer Program Manager

 

  • Job Purpose: To develop, plan, facilitate, organize, and execute fundraising activities, including sponsorship solicitation, auction and raffle solicitation, and third party event promotion.  Collaborate with colleagues to execute projects with a focus on increasing event participation, revenue, and engagement from prospects, donors, volunteers, and other key constituents as it relates to the strategic plan and budget goals.  This professional position is designed to create awareness and exposure of Home of Home of the Sparrow to the Community.

 

  • Key Responsibilities:
  1. Develop, facilitate, organize and execute existing HOS fundraising events, and create and plan new event ideas as needed. Meet budgetary goals as outlined in overall agency budget.
  2. Coordinate meetings, and work with volunteers and a wide variety of constituents to execute and promote events and accomplish scope of work. Write up job descriptions for event volunteers, and create event timelines and checklists for  smooth and successful events.
  3. Manage all event information including event budgets, donation forms, auction donation spreadsheets, event management software, ticket sales, online registration, silent auction mobile bidding, guest check-in and check-out out, and donations.
  4. Secure sponsorships, auction and raffle donations, and increase event attendance by maintaining and establishing new relationships in the community.
  5. Ensure accurate and timely recording of all donations, gifts and sponsorships. Tabulate and provide attendees and sponsors with donation amounts for tax purposes.
  6. Create a marketing timeline for each event, and work with the Development Coordinator to create and distribute all marketing and promotional materials, including fliers, invitations, press releases, e-blasts, & social media posts.
  7. Generate and maintain accurate mail, email and special distribution lists as needed to promote scope of work.
  8. Compose and edit correspondence and other documents for delivery internally and externally, including donor acknowledgements in a timely and accurate manner.
  9. Proactively update event records on an ongoing basis and as necessary to ensure accurate information. Fulfill requests for reports for accounting and management. Learn best practices for using the system and teach team members how to accomplish tasks in the event management software.
  10. Assist with Holiday Gift Program and Giving Trees as needed.
  11. Assist with community speaking and presentations as needed.
  12. Assist with volunteer events as needed, including annual Volunteer Appreciation Dinner.
  13. Participate in office-wide endeavors, such as department staff meetings, ad hoc working groups, and other similar activities.
  14. Other duties as assigned.

 

 

 

  • Qualifications:
  • Personal characteristics:

 

  1. Behave ethically: Understand ethical behavior and business practices, and ensure that own behavior and the behavior of others is consistent with these standards and aligns with the values of the organization.
  2. Build relationships: Establish and maintain positive and professional relationships with others, both internally and externally, including volunteers, donors and coworkers.
  3. Communicate effectively: Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques.
  4. Creativity/innovation: Develop new and unique ways to improve operations of the volunteer program and to create new opportunities.
  5. Foster teamwork: Work cooperatively and effectively with others, especially the development team, to set goals, resolve problems, and make decisions.
  6. Lead: Positively influence others to achieve results through servant leadership and taking initiative.
  7. Make decisions: Assess situations to determine the importance, urgency and risks, and make clear decisions which are timely and in the best interests of the organization.
  8. Organize: Set priorities, develop a work schedule, monitor progress towards goals, and track details, data, information and activities.
  9. Plan: Determine strategies to move the volunteer program forward, set goals, create and implement action plans, and evaluate the process and results.
  10. Solve Problems: Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem.

 

  • Education and Skills
  1. A bachelor’s degree or at least 2 years equivalent experience.
  2. Excellent public speaking skills required.
  3. Experience working with volunteers and donors.
  4. Experience with planning and organizing fundraising events required.
  5. Strong verbal and writing skills, high attention to detail and follow-up, and excellent organizational skills required.
  6. Proficient computer skills including Microsoft Word, Excel, PowerPoint, Publisher, Constant Contact and event management software.
  7. An exceptional work ethic and track record of personal initiative required.
  8. Experience with fundraising or contact management software preferred.
  9. Willingness and ability to travel to off-site locations to do community presentations and work evenings and weekends when necessary.
  10. Ability to lift and carry 30lbs, balance, stoop, kneel, crouch, and reach when required.
  11. Sitting for extended periods of time.
  12. Valid driver’s license required.

Grants Manager

Open Position:  Grants Manager

Status:  Full-Time, Non-Exempt

Reports To:  Vice President of Marketing/PR and Development

 

  • Job Purpose: Support the activities of fundraising through the Grants Department

 

  • Key Responsibilities: Secure and manage funding to sustain agency programs and meet budget goals

 

  1. Collaborate with agency staff to determine needs and synthesize information to be used for grants. Collaborations among development, program, finance, and volunteer management staff are essential for success.
  2. Work with teams to develop grant budgets as they relate to specific proposals. Manage grant award budgets and goals; provide reports as needed.
  3. Provide oversight to maintain seamless coordination of applications, awards, grant implementation, reporting, and invoicing. Oversee and manage contracts and grants to ensure compliance with requirements; provide technical assistance to staff regarding contract requirements. Ensure grant and report deadlines are met. Keep relevant staff informed about upcoming deadlines and deliverables, providing ample time to gather relevant information.
  4. Coordinate activities for grant management: maintain timelines for application and reporting deadlines; maintain database of grants. Includes local, state, and federal government grants, private foundations, and corporate grants.
  5. Research industry trends and evidence-based practices to be aware of possible funding opportunities for HOS programs.
  6. Gather qualitative and quantitative information for existing grants and pursuit of new grants. Utilize HMIS and other reporting tools to gather relevant statistical client data.
  7. Manage government grant website requirements: 1) System for Award Management (SAM), 2) HUD ESNAPS, 3) HUD ELOCCS, 4) HUD SAGe Reporting Repository, 5) Illinois Homeless Reporting Portal,  6) Illinois Authentication Portal, 7) Illinois Centralized Repository Vault, 8) Illinois CSA Tracking System, 9) Illinois CroweHorwath Indirect Cost Rate Proposal System, 10) FEMA Emergency Food and Shelter Program, 11) other systems as needed.
  8. Maintain relationships and requirement of existing grantors and research potential new funding sources.
  9. Prepare external agreements, MOUs, etc. as relevant.
  10. Take a lead role with the CoC and other community organizations connected with homelessness; promote HOS mission throughout the county.
  11. Work with marketing team to produce quality products that relay HOS mission and efforts.
  12. Attend relevant on-going training specific to the position.
  13. Complete additional assigned duties.

 

  • Working Conditions/Position Requirements:

 

  1. A core understanding of homelessness and how social services work to end homelessness in the community.
  2. The position requires detailed management and follow-through on paperwork and grant applications.
  3. The position requires fostering relationships within the community and funding resource leaders to ensure existing base of resources is maintained while new relationships are developed.
  4. The position requires serving as a community role model and expressing the core mission and values of Home of the Sparrow in order to develop solutions to end homelessness and poverty.

Housing Coordinator

Status: Full-Time, Non-Exempt
Reports To: Housing Manager
Job Purpose: The Housing Coordinator will provide case management and community support to residents in our Housing program. Intensive case management will prioritize housing.

Key Responsibilities:

  •  Conduct criteria screenings and in-person interviews with prospective housing clients.
  •  Process entrance and exit paperwork for clients.
  •  Coordinate housing search: including call landlords, driving around desired rental location looking for possible apts., schedule showings with clients, inspect units to meet RRH and Grant criteria for housing.
  •  Market RRH program to potential participants and community agencies.
  •  Assist client with lease review and understanding.
  •  Prepare check requisitions for needed financial assistance of RRH clients with appropriate receipt documentation.
  •  Provide intensive case management resulting in housing attainment within 30 days of intake for homeless women and children.
  •  Add two or more new households into program every month.
  •  Develop and maintain positive relationships with area landlords.
  • Conduct regular housing visits; ensure that housing units are kept in good condition by the tenant. Coach the tenant in the basic elements of being a good occupant.
  •  Follow grant rules and restrictions as determined by Grant Manager.
  •  Enter initial client data and monthly interim reports into Service Point HMIS System.
  •  Continuously collect and analyze data gathered from the project.
  •  Meet with Housing Manager for supervision at least twice monthly.
  •  Attend and fully participate in all Team Meetings.
  •  Attend and fully participate in all scheduled trainings required by agency.
  •  Meet with residents to mutually develop Individual Plans. IPs may be in effect for up to 6 months. Intake Assessment must also be completed within 30 days of intake.
  •  Follow Individual Plans by providing Case Management, Client Centered Consultation, and Community Support services when indicated, involving other providers or supports as needed. Provide referrals and linkages as needed, provide discharge planning and coordination. Primary focus is to be on housing, removing housing barriers, and obtaining permanent housing.
  •  Document interventions in resident charts.
  •  Research and follow commonly practiced rapid re-housing strategies.
  •  Maintain caseload of approx. 15-20 cases, which may consist of RRH, AHP and SAP programclients.
  •  Provide shelter and intake call coverage as needed.
  •  Provide Aftercare services when needed.
  •  Participate in senior staff on-call rotation, complete other senior staff duties as assigned.
  •  Relate positively to the community, representing HOS in a positive manner at all times.

Knowledge &  Skills:

  • Good written and verbal skills.
  • Ability to work with a diverse group of people.
  • Ability to work independently, as well as with a team.

Qualifications:

  • Bachelor’s Degree preferred.
  • Previous experience working with homeless population greatly desired but not mandatory.
  • Must be able to lift 30 Pounds.
  • Balancing, stooping, kneeling, crawling, crouching and reaching are required.
  • Sitting, standing and walking for extended periods of time.

Stockroom Clerk

Reports To:    Store Management on duty

Based out of:  Sparrow’s Nest Thrift Stores

Status:             Part-Time, Non-Exempt

Job Purpose:   A Stockroom Clerk is responsible for receiving, storing, staging & distributing products while also providing low level maintenance assistance to other store personnel, customers, and donors on the sales floor.

Key Responsibilities:

  • Ensure that each donor & customer receives outstanding customer service by providing a donor friendly environment which includes greeting, acknowledging & thanking everyone, maintaining outstanding standards, solid product knowledge and all other components of customer service.
  • Assist in floor moves, merchandising, display maintenance and store housekeeping.
  • Assist in processing and replenishing merchandise through donation acceptance at back door & monitoring floor stock.
  • Move furniture & fixtures for sales floor restaging as directed.
  • Adhere to all Company policies, procedures, and practices included in the Employee Handbook & Retail Policy & Procedure Manual.
  • Communicate customer requests to management in a positive & helpful manner.
  • Complete low level maintenance work around the store such as replacing light bulbs, cleaning around trash bins outside and hanging merchandise on walls.
  • Any other duties as assigned by management. 

Knowledge & Skills:

  • High School education or higher required.
  • Ability to read, count and write to accurately complete all documentation.
  • Ability to communicate appropriately with associates, customers and donors.
  • Ability to operate and use all equipment necessary to run the store. 

Supervisory Responsibility:  This position has no supervisory responsibilities.

Physical Demands:

  • Ability to move and/or handle merchandise throughout the store generally weighing 0-50 pounds safely.
  • Balancing, stooping, kneeling, crouching, crawling and reaching are required.
  • Sitting, standing and walking for extended periods of time are required.

Qualifications:

  • Ability to freely access all areas of the store including selling floor, stock area, and register area.
  • Ability to work varied hours/days as business dictates.

Logistics Mover/Driver

Status:  Part-time

Mover-Driver on 16 ft. box van picking up and unloading donations.

Approximately 30 hours per week, over 3-4 days; schedule varies.

Must be available to work on Saturdays.

Must have valid Class D driver’s license and be able to lift 100+ lbs.